Summary
This page of the manual is a guide to the system administration of the Finance screens. These screens have several system administration tasks which allow the screen to be customised to your practice and clients needs.
Details
Configuration Settings
Administration > Settings > Reporting. This relates to the display of your invoices and settings when generated from Merlin.
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Statements Section:Show Surgery Header Enabling this option will include the surgery header on the statements. Print Batch in Statement Prints batch details on Statement. Hide payment user name Hides the user name of the user who took the payment from statements. Statement Remittance Advice The text submitted here will be included on all statements issued from the Merlin System, above the remittance part of the statement. Statement Footer The text entered will appear on the bottom of all statements, leave this text box blank for no footer information to appear. Footer Font Size Enter the size font required for your statement footer here. Sort By - Invoice Date/Item Date This option determines if the statement appears in Invoice Date order (The date the invoice was created), or Item Date order (The date the item was added) Custom surgery header This box allows you to insert a custom header for your statements. This is usually your Site name, Address details and contact number, however you can also include your email address, website details etc. Notes header This box lets you change your notes header on the statements page. By default this is set to: 'Credit Terms: Payment by return please'. Notes The notes below the header can also be edited using the free-text box provided. Group Codes Discounts on One Line If ticked, discounts/credits are displayed in one line on the Statements rather than two separate lines (one for the item and one for the discount). Invoice Section:Show Surgery Header Enabling this option will include the surgery header on the statements. Print Batch in Invoice Prints batch details on Invoice. Invoice Footer The text entered will appear on the bottom of all statements, leave this text box blank for no footer information to appear. Footer Font Size Enter the size required for your statement footer here. Sort By - Invoice Date/Item Date This option determines if the Invoice appears in Invoice Date order (The date the invoice was created), or Item Date order (The date the item was added). Sort By - Multi-Invoice Date/Item Date As above, for Multi-Invoices. Other Section:Show Estimate Surgery Header This will place the site details (address, phone number, etc) on the header of Estimates. (If a logo is selected with the Default 'Report Surgery Header with Logo', this will appear on your Estimates) Show Medical History Surgery Header This will place the site details (address, phone number, etc) on the header of Medical History. (If a logo is selected with the Default 'Report Surgery Header with Logo', this will appear on your History) Report Surgery Header with Logo This default will add your selected logo to all statements, invoices, estimates and histories. Select the 'Choose file' button to select and upload a logo. Report Delivery Note with batch Show batch numbers on Delivery Notes. Estimate Header The text entered will appear on the top of all estimates, leave this text box blank for no header information to appear. Estimate Disclaimer The text entered will appear on the bottom of all estimates, leave this text box blank for no disclaimer information to appear. Monthly Invoices - Group by animal If selected, Monthly invoices created are grouped by animal. For more information on monthly invoices see the Create Monthly Invoices page. Report Wizard Compress Query Data on transferring from Server to Client
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Discount Categories
Here you can create discount categories to add to items in your code entry
Dispensing Fees
Your dispensing fees are created in here to add to the pricing of drugs within code entry.
Insurance Companies
New insurance companies are added here. The MWI data team regularly update this area to include companies partnered with Vet Envoy.
Predefined Discount Entry
In this area you can create your predefined discounts and credits.
Payments Methods
Any new payment methods are created here.
Cashing up Payment Methods
Here you can select which of your listed payment methods you wish to be included in your cashing up process.
Account Categories
Here you create the account categories to be used in the clients' additional information tab.
Till Takings Difference Reasons
Here you can add reasons to use when there are differences in your till takings eg overpayment
VAT Codes
Create your various VAT codes in here
VAT Number
Within this area you can create your VAT numbers including site VAT numbers if different from main site
Legal Entity
Within this area you can create any required legal entities for both main and additional site
